Multi-Race Bundles

We are excited to announce the initial public release of Multi-Race Bundles.

The purpose of the Multi-Race bundle is to offer a choice to participants to buy a bundle of any number of races and events together in a single transaction.

Participant View

This example is for a bundle between the two races in Moorestown, NJ. You have to be the race director for both races, but they do not need to be on the same payment account. The bundle can be priced in a variety of ways. In this case we did a simple 10% discount, so it will automatically calculate that based on the current price of each race in the bundle.

The bundle needs to be set up once in one race and will automatically appear in all of the races in the bundle.

Participants can choose the bundle just like any other event. If multiple choices are allowed for the different races, the participant will be given choices for each race:

When registering, participants will see a giveaway selection box for each registered event. To make it easier on the participant, you can match the giveaways between events so that the proper option (e.g. size) for all events will be selected when the participant selects an option in the first event.

If your race(s) are triathlons that require USAT Membership, participants will be required to enter their membership number or purchase a one day membership and sign a waiver for each race. This allows triathlons to use Multi-Race Bundles easily.

On checkout, the discounted amounts will show, and the processing fee is calculated on the total charge. Each race in the bundle with show with it’s event:

SetUp

The first part is to name your Multi-part bundle. Remember to choose a name that makes sense in all the races it will appear on. So if you have 5 races in your bundle, naming them all might be too long of a name to appear on your race website.

Note the available date range will also be limited by the races being open for registration. In this example, I could have set the end date to be December 31, but it would still end on Thanksgiving since the Turkey Trot race and event are over. Note also that you will need to select new events each year.

The next step is to select how many races are in the bundle. You can list more races than this number. For example, you might have an 8 race series and you want to give a discount if they pick 4 races. Participants would see all 8 races and select just 4 out of the 8.

Within each race, you can pick which events are available. For the Scott Coffee Run below, we are only offering the choice of the 8K or the One Mile. You can permit participants to pick multiple events to be included in that race, which is nice if you have a 5K on Saturday and a Half Marathon on Sunday in one race.

There is also an option to display the bundle above or below regular events on each of the race websites.

Finally, you set up the pricing. It can either be any combination of % and/or $ off (this is calculated on the then current price of each event the participant selects in the bundle), or a specific price per time period.

Once bundles are set up they appear on this list, where you get a quick summary of pricing, which events are included, how many participants have signed up and options to edit, copy and disable:

You’ll be able to map Giveaways by clicking Advanced Settings. The Quick Match button will auto-fill. You can manually match if there is a sizing difference between the events’ giveaway options.

Finances

When a person signs up, all of the money for the bundle goes into the race where the bundle signup was originated. There is a summary report of which race owes the other races. The transaction we did in this example was done in the Scott Coffee Run, so it shows the Turkey Trot is owed $9.00:

Likewise, the Turkey Trot shows they are owed $9 from the Scott Coffee Run:

Since the transaction is done in the Scott Coffee Run, looking at the Detailed View under the Financial Summary, you will see a new line for the Split Transaction from the Multi-Race bundle:

The full transaction amount shows in the Scott Coffee Run:

The new split transaction has the same first set of digits of the transaction ID, and has an appended Race ID (the – 22 in this case).

Drilling into the transaction on the Turkey Trot, it shows the $9 race fee at the bottom, and then the – $9 adjustment from the associated transaction for a net Amount Paid to that race of $0.

The Scott Coffee Run shows the other half of that transaction, with the two race fees and processing fee.

In the Participant View, you can see how much money is being applied to the race. There is a new field available in the Participant view Reporting – “Multi-Race Bundle”. This let’s you see which participants signed up for the race from the bundle. Note how the processing fee of $3.50 for the total transaction is split between the races based on the race fees.

Clicking on manage shows the full participant information. Towards the bottom of the center, you will see the details of the Multi-Race Bundle registration. This is very powerful since it enables all of the normal participant management/CRM features like being able to change events, transfer registration, refund, etc.

The Turkey Trot shows similar data:

And the participant information looks the same:

And there is more…

Consolidated Giveaways. Map giveaways from all races so the participant only needs to supply one answer, and all races get their giveaway order recorded.
USATriathlon. Annual Membership will be required or can be purchased as part of the transaction. This will allow triathlons to use the bundle easily.
Team Joining
Combining Questions
Combining Add-Ons and supporting shipping address validation
Display Customizations
Granting access to non-race directors
Detailed Transactions download
Combining Results Notifications
Corral Support
Single Bib Number option